Article VII--Executive Committee and Advisory Board
Section 1. The Executive Committee shall be composed of the Executive Director, four elected advisors, a recording
secretary, student officers and their advisors.
Section 2. The AASC Executive Director shall be elected by the advisors for a three-year term and is eligible for re-election. This person shall have the authority and normal duties that are associated with this
position and shall represent the AASC to the public and other organizations. The
limitations of this position are those imposed by the AASC constitution and the AASC Executive Committee or advisors.
Section 3. The four elected advisors shall serve four years terms. One
advisor shall be elected each year at the annual conference. These advisors must
be active student council advisors in their schools. These advisors shall not
Section 4. The Recording Secretary shall be elected by the advisors for a three-year term that shall be congruent with
that of the Executive Committee. The Recording Secretary may succeed himself. The duties shall consist of those requested by the Executive Director and the Executive
Section 5--The executive director or any combination of three members may call an executive committee meeting. A majority must be present to constitute a quorum.
A majority vote of those present is necessary to approve any action of this committee.
Section 6.--The executive committee has the power and authority to act for the membership in all areas unless restricted
by this constitution.
Section 7.--There shall be thirteen votes on the Executive Committee. There
shall be one vote each for the Recording Secretary, the four elected advisors, student officer representatives, and their
The Executive Director shall vote only in case of a tie vote of the Executive Committee.
Section 8. Voting for the elected AASC adult members of the Executive Committee shall be by secret ballot, unless by
acclamation. The outgoing advisor of the Executive Committee shall be in charge
of voting procedures.
Section 9.--The AASC advisor board shall consist of the executive director, recording secretary, and the four elected
advisors of the executive committee. This board is an advisory group and has
no authority in any capacity and may be called into session only by the executive director.
Article Vlll--Arkansas Activities Association Advisory Committee
Section 1. The committee shall perform duties as contained in the constitution and by-laws of the Arkansas Activity
Association and the Arkansas Association of Student Councils constitution and by-laws.
Section 2. Members shall be the Executive Director, the Recording Secretary, the four adult advisors of the Executive
Committee and the officials of the Arkansas Activities Association and the student representative of the president school.
Section 3. An official of the AAA, the AASC Executive Director, or any combination of two members may call a meeting
of the committee. A majority must be present to form a quorum.
Section 1. The Executive Director shall prepare a budget to be submitted to the advisors during the business meeting
at the annual conference. If adopted, the budget shall serve as a framework for
the financial program for the following year.
Section 2. All funds collected from dues paid by member schools shall be deposited with the Executive Director. The money shall be used to meet expenses incurred by the Executive Committee and Executive
Director in transacting the necessary business of the association.
Section 3. Conference fees are to determined by the Executive Committee and collected by the Executive Director.
Section 4. The workshop, conference or any other project must be financed by special fees, assessments, gifts or association
funds. Expenditures of AASC monies shall be specified in the budget or approved
by the advisors or voted by the Executive Committee. All profit from any project
shall be deposited with the Executive Director.
Section 5. A record of all funds must be kept by the Executive Director. All
payments must be accounted for by the Executive Director. The Executive Director
shall have an annual audit made by a professional auditor and have a report submitted to the Executive Committee.
Section 1. Each member school shall select one or more members to serve as advisors.
Section 2. All business, unless authorized elsewhere in the AASC constitution or by-laws, will be conducted by advisors. Those adults serving as substitute advisors to their school's student delegates may
not vote in an election or on any matter of AASC business.
Section 3. Two-thirds of the eligible advisors attending the annual conference may veto any action taken by the Executive
Article XI--AASC Workshop and Workshop Committee
Section 1 --The AASC shall sponsor a student and advisor leadership training workshop each summer.
Section 2. The AASC workshop committee shall consist of the AASC advisory board, Workshop Director, Assistant Director,
Workshop Dean and staff and a student representative who has attended a previous workshop. The Executive Director or Workshop Director may call this committee into session at
Section 3. The Executive Director shall appoint a Workshop Director with approval of the Executive Committee.
Section 4. The Assistant Workshop Director will be appointed by the Workshop Director.
The Assistant Workshop Director duties shall be determined by the Workshop Director.
Section 5. The duties of the Workshop Committee are as follows: Plan the program and arrange for the staff, set the
time and location, determine the number of delegates, set the fee, approve budget, assign and approve other items.
Section 6. The Workshop Committee must have the AASC Executive Committee approval for any financial obligation other
than budgeted items.
Section 7. All registration fees and other income obtained from the workshop shall be deposited with the Executive
Director, who shall pay all bills and make a financial report to member schools.
Article XII--Vacancy on the Executive Committee
Section 1. --The AASC executive committee may declare a vacancy of any AASC elected position or office if any members
fail to perform the duties and responsibilities of their positions or offices that are implied or set forth in this AASC constitution.
Section 2.--The AASC Executive Committee shall have the authority to appoint another school or advisor for the remainder
of the term. However, the member in question shall have the right to a hearing
before the Executive Committee before the vacancy is filled.
Section 3. A majority vote of the Executive Committee is required to declare a vacancy.
Members of the committee must be present to vote to declare a vacancy.
Section 4. The AASC Executive Committee shall have the authority to appoint another school or advisor for the remainder
of the term. The Executive Director shall notify the affected party of the termination.
Section 5. Any adult advisor appointed for a term of two or more years shall not succeed himself.
Section 1. Proposed amendments must be submitted in writing to the president school of the association and to the Executive Director at least sixty days before the annual conference. The Executive Director must submit the proposed amendment(s) to the member schools at least thirty days
before the annual conference.
Section 2. Ratification must be by a majority vote of advisors from members schools present at the annual conference
and by a majority vote of student delegates present at the same conference. Voting
shall be by secret ballot with each member school having one vote.
Section 3. AASC By-laws may be submitted to or by the Executive Committee at any time.
All AASC by-laws, upon approval of the Executive Committee, will take
1. The AASC shall pay the registration fee for a representative of the president school at the NASC conference.
If the president school is unable to attend the NASC conference, the order will proceed through the order of the succession
of officer schools.
If not officer school can attend NASC, the president school may choose to attend a LEAD or SASC conference and be reimbursed for the registration fee.
2. The AASC should pay all expenses as budgeted for the executive director at any function where he/she represents
the state association.
3. The AASC fiscal year shall run
from January 1st, until December 31st for income tax purposes. The
dues year shall be September 1st to August 31st.
Revised April 4, 1997--Walton Junior High School--Bentonville, AR